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UCI Study Abroad Center

IOP PRE-DEPARTURE REQUIREMENTS

  • Welcome
  • Apply
  • IOP Credit
  • IOP Financial Aid
  • Orientations
  • Health Insurance
  • Need to Know
  • UCI IOP Forms
  • Withdrawing
  • Questions?

Congratulations and Welcome to IOP!

Once you have submitted a pre-application to the Study Abroad Center, proceed below as follows:

1. Read the tabs referenced below immediately and take action as needed:

    • Apply
    • IOP Financial Aid
    • IOP Credit
    • Orientations

2. Read all emails you receive from the Study Abroad Center and your IOP program or host university as soon as you receive them and take action to meet every deadline. Check your e-mail daily and save all correspondence for reference. 

3.  Complete the UCI IOP Forms as soon as you are admitted to your program.

4. Review the remaining tabs above as they pertain to you.

- Questions?

  • If you have any questions, refer to our Questions tab above.

Apply to Your IOP Program

Applying to an IOP program is a two-part process:

1. Apply directly to your IOP program according to their instructions.  Some programs may require forms to be completed by your home university or study abroad advisor. For forms requiring disciplinary verification, contact the UCI Office of Student Conduct and request a Dean's Certification. All other forms can dropped off at the Study Abroad Center front desk and then picked up within 48 hours.

2. Complete the IOP Forms for the Study Abroad Center. If applicable, complete the necessary steps for IOP Financial Aid and IOP Credit. See relevant tabs above.

IOP Credit

1.Read the IMPORTANT information on all of the tabs on How to Get Credit, especially the Credit Limitations tab, as this may have academic and financial aid implications.

2. Prior to departure, determine whether or not you should complete an IOP Academic Planning Tool:

  • IOP participants during the summer:
    • Do Not complete an IOP Academic Planning Tool as no new financial aid is available and academic pre-planning cannot be provided at this time.
  • IOP participants during the academic year:
    • who want to receive financial aid, are required to complete an IOP Academic Planning Tool*.
    • who want to receive credit (units to graduate) and/or fulfill degree requirements (major, minor, GE), can optionally complete an IOP Academic Planning Tool* for academic planning purposes.

To gain access to the IOP Academic Planning Tool, complete the IOP Academic Planning Tool Request Form. *Note: Only one IOP Academic Planning Tool can be processed per student per each academic year.  The tool provides guidance, and is not a guarantee.  The process of requesting, completing, and waiting for review of your IOP Academic Planning Tool will take 4-8 weeks to complete, so plan accordingly

3. Prior to return, be sure to have your IOP Program send your official transcript in a sealed university envelope directly to:

    Office of Admissions and Relations with Schools
    260 Aldrich Hall
    University of California, Irvine
    Irvine, CA 92697-1075 USA

IOP Financial Aid

The types of financial aid available and process to follow varies by program. Read our Financial Aid and Scholarships page for details, and follow the action items listed for your program (IOP during the year or IOP summer) immediately.

Mandatory Orientations for programs beginning in Summer or Fall.

MANDATORY:

1) Living Abroad Orientation
This interactive, participatory, experiential orientation led by Study Abroad Center staff will cover common challenges and useful strategies for maximizing your experience abroad. Offered multiple times - attend only once.

Monday, October 16, 2017
5:00-7:00pm
Student Services II, Room 1010

OR

Thursday, October 26, 2017
5:00-7:00pm
Student Services II, Room 1010

RSVP via e-mail to studyabroad@uci.edu. In the e-mail include your full name, UCI Student ID#, and your preferred orientation date & time.

2) Country Orientation
This info-packed orientation led by past participants will cover common FAQ's specifically related to your host country. Offered only once. You will receive an e-mail from your UCI study abroad advisor once a date/time/location has been set.

Health Insurance While Abroad

READ BOTH SECTIONS I & II BELOW.

I. It is critical that you read the information that pertains to you and follow the instructions on Health Insurance While Abroad.

~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~

II. All UCI study abroad participants are strongly advised to REGISTER for the UC Traveler Insurance.

  • It is FREE!  UC already pays the premiums for this insurance.  There is NO COST to UCI study abroad participants.
  • Coverage includes:
    • Toll free 24-hour hotline useful before and while abroad (e.g. questions about medications, feeling sick and have questions, there’s an emergency and have questions)
    • Emergency medical services (e.g. doctor referrals, emergency medical payments, emergency medical evacuation)
    • Emergency travel services (e.g. emergency cash, legal assistance, location of lost luggage or documents, security evacuation, interpreters)
    • Online access to country specific health info, trip preparation, inoculation requirements, weather conditions, travel advisories.
    • Receive security alerts via e-mail, text, or phone app
  • To have full access to these benefits, be sure to register!

Need to Know Information

Read about things you may Need to Know. Topics on this link include:

  • Airline Ticket
  • Passport
  • Photos
  • Fees & Enrollment at UCI
  • How to Prepare
  • Returnee List
 
  • Notary
  • Student Visa

UCI IOP Forms

1. Confirmation Form & Liability Waiver (PDF). Complete once admitted to your IOP program. This form also includes instructions for submitting a copy of your acceptance notification from your program and your completed UC Traveler Insurance registration. Note: If your program is in a country with a current U.S. State Department Travel Warning, contact your Study Abroad Center Advisor to obtain an Alternate Waiver form and the IOP Safety Instructions and Risk Acknowledgement.

2. IOP Advance Readmission form. Required only if all of the below are true:
- You will be abroad one or more quarters during the academic year
- You will return to UCI
- You are not an International Student (i.e. J visa or F visa holder)

    • This ensures that you will not be assessed fees at UCI for the quarter(s) you are abroad and that you will be able to register for courses at UCI upon your return.
    • Pick up hard copy from the Study Abroad Center.
Note: 
  • If you normally receive financial aid, you must turn in this form by the UCI Fee Payment Deadline for your first quarter abroad.
  • This form is not required for summer participants.
  • This form is not required for international students (ie. F visa or J visa holders).  Go to the International Center for your instructions.

Withdrawing from IOP

If you decide that you cannot participate on IOP, inform your IOP program and the UCI Study Abroad Center so we can update our records.

Questions?

If you have any questions, refer to our Contacts Guide for IOP Participants so that you know who to contact to get your questions answered.

Study Abroad Center
University of California, Irvine • Irvine, CA 92697
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All Rights Reserved.

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