Academic Advising & Approval Process for UCEAP Programs
Select the School of your major for detailed instructions on the process you should follow for academic advising and course approvals on UCEAP.
PRIOR TO APPLYING
You are required to complete the UCEAP Academic Planning Form for Arts Majors and email it to the Academic Counselors in the Arts for approval. You do not need to meet with an Academic Counselor, but they are available to discuss any questions you may have about the courses you take abroad. Then, upload your completed UCEAP Academic Planning Form into the UCIAbroad portal by the Campus Approval deadline.
WHILE ABROAD
If the courses you originally discussed with your Academic Counselor change, email an Academic Counselor to ask if other courses are likely to count toward degree requirements – attach course descriptions/syllabi.
UPON RETURN
Once your units are posted on your transcript, you may schedule an appointment with an Academic Counselor. You may have a petitioning process to follow in order to have the courses fulfill specific degree requirements. Be sure to save course syllabi, projects, assignments, papers and portfolios since it may be required in the petition process.
For students going abroad their senior year, usually you need to be certified for graduation at least one quarter after your return due to the time it takes for units to be posted to your UCI transcript. Please keep this in mind when applying for graduation.
PRIOR TO APPLYING
- Please complete and email the appropriate Academic Planning form below to an Academic Counselor in Bio Sci. You may meet with a counselor prior to applying, but it is not required:
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- UCEAP Sussex Summer Physics applicants use: UCEAP Academic Planning form for Physics Summer Programs. Note that prerequisites for the physics courses on these programs are Math 5A and 5B with minimum grades of C or bio-approved equivalent.
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- All other UCEAP applicants use: UCEAP Academic Planning form for Bio Majors. If you would like a course to satisfy your degree requirements, you must submit a Course Equivalency Petition for each course you would like to use for your major – the Course Comparison Worksheet can help you get organized.
- Upload your completed UCEAP Academic Planning Form into UCIAbroad by the Campus Approval deadline.
WHILE ABROAD
- If the courses you originally discussed with your Academic Counselor change, email an Academic Counselor to ask if other courses are likely to count toward degree requirements – attach course descriptions/syllabi.
UPON RETURN
- Once your units are posted on your transcript, you may schedule an appointment with an Academic Counselor. You may have a petitioning process to follow in order to have the courses fulfill specific degree requirements. Be sure to save course syllabi, projects, assignments, papers and portfolios since it may be required in the petition process.
- For students going abroad their senior year, usually you need to be certified for graduation at least one quarter after your return due to the time it takes for units to be posted to your UCI transcript. Please keep this in mind when applying for graduation.
PRIOR TO APPLYING
- Business Administration Majors:
- You are required to meet with an Academic Counselor in Business Admin prior to applying. Courses taken through UCEAP will count as elective units. If you would like a course to satisfy your degree requirements, you must submit a Course Substitution Petition for each course you would like to use for your major – the Course Comparison Worksheet can help you get organized. The petition must be submitted no later than Friday of 3rd week at 5 p.m. of any quarter.
- Consider taking pre-approved EAP electives
- Management Minors:
- You may meet with an Academic Counselor prior to applying. After selection, you are required to submit a Course Substitution Petition no later than Friday of 6th week of any quarter by 5:00 p.m. The Course Comparison Worksheet can help you get organized. Note that a maximum of two UCEAP courses can substitute for requirements, with Paul Merage School of Business faculty approval.
- Full time MBA Students:
- You are required to contact Associate Director Sofia Dang in the Paul Merage School of Business.
WHILE ABROAD
If the courses you originally discussed with your Academic Counselor change, email an Academic Counselor to ask if other courses are likely to count toward degree requirements – attach course descriptions/syllabi.
UPON RETURN
Once your units are posted on your transcript, you may schedule an appointment with an Academic Counselor. You may have a petitioning process to follow in order to have the courses fulfill specific degree requirements. Be sure to save course syllabi, projects, assignments, papers and portfolios since it may be required in the petition process.
For students going abroad their senior year, usually you need to be certified for graduation at least one quarter after your return due to the time it takes for units to be posted to your UCI transcript. Please keep this in mind when applying for graduation.
PRIOR TO APPLYING
Students who are planning on attending a Study Abroad program must petition their coursework (scroll down to “Request for Course Waiver or Substitution) prior to their departure. Submit a course waiver petition for each course that you would like to use to fulfill either a GE or an Education Sciences major requirement at least one quarter in advance of the start of your program.”
Be sure to bring course descriptions for the courses you may take on UCEAP – the Course Comparison Worksheet can help you get organized.
WHILE ABROAD
If the courses you originally discussed with your Academic Counselor change, email an Academic Counselor to ask if other courses are likely to count toward degree requirements – attach course descriptions/syllabi.
UPON RETURN
Be sure to save course syllabi, projects, assignments, papers and portfolios since it may be required in the petition process.
For students going abroad their senior year, usually you need to be certified for graduation at least one quarter after your return due to the time it takes for units to be posted to your UCI transcript. Please keep this in mind when applying for graduation.
PRIOR TO APPLYING
Check out the Engineering Study Abroad Guide for how to petition courses and get them reviewed by an Academic Counselor within your school.
It is recommended you meet with an Academic Counselor in Engineering prior to applying. Be sure to bring course descriptions for the courses you may take on UCEAP – the Course Comparison Worksheet can help you get organized.
WHILE ABROAD
If the courses you originally discussed with your Academic Counselor change, email an Academic Counselor to ask if other courses are likely to count toward degree requirements – attach course descriptions/syllabi.
UPON RETURN
Once your units are posted on your transcript, you may schedule an appointment with an Academic Counselor. You may have a petitioning process to follow in order to have the courses fulfill specific degree requirements. Be sure to save course syllabi, projects, assignments, papers and portfolios since it may be required in the petition process.
For students going abroad their senior year, usually you need to be certified for graduation at least one quarter after your return due to the time it takes for units to be posted to your UCI transcript. Please keep this in mind when applying for graduation.
PRIOR TO APPLYING
- Public Health Majors:
- You may meet with an Academic Counselor prior to applying and are highly encouraged to after selection. Be sure to bring course descriptions for the courses you may take on UCEAP – the Course Comparison Worksheet can help you get organized.
- Pharmaceutical Science Majors:
- You are required to meet with an Academic Advisor in Pharm Sci prior to applying and complete the appropriate Academic Planning Form:
- UCEAP Sussex Summer Physics applicants: use the EAP Academic Planning form for Physics Summer Programs. Note that prerequisites for the physics courses on these programs are Math 2A and 2B with minimum grades of C and no repeats.
- All other UCEAP applicants: use the EAP Academic Planning form for Pharmaceutical Sciences Majors as well as course descriptions for the courses you are planning to take on UCEAP – the Course Comparison Worksheet can help you get organized.
- Upload your completed UCEAP Academic Planning Form into UCIAbroad by the Campus Approval deadline.
- You are required to meet with an Academic Advisor in Pharm Sci prior to applying and complete the appropriate Academic Planning Form:
- Nursing Majors:
- You are required to meet with an Academic Advisor in Nursing Science prior to applying and complete the UCEAP Academic Planning Form form for Nursing Majors. Be sure to bring course descriptions for the courses you may take on UCEAP – the Course Comparison Worksheet can help you get organized.
- Upload your completed UCEAP Academic Planning Form into UCIAbroad by the Campus Approval deadline.
WHILE ABROAD
If the courses you originally discussed with your Academic Counselor change, email an Academic Counselor to ask if other courses are likely to count toward degree requirements – attach course descriptions/syllabi.
UPON RETURN
Once your units are posted on your transcript, you may schedule an appointment with an Academic Counselor. You may have a petitioning process to follow in order to have the courses fulfill specific degree requirements. Be sure to save course syllabi, projects, assignments, papers and portfolios since it may be required in the petition process.
For students going abroad their senior year, usually you need to be certified for graduation at least one quarter after your return due to the time it takes for units to be posted to your UCI transcript. Please keep this in mind when applying for graduation.
PRIOR TO APPLYING
- You are required to read, submit and print the Humanities EAP Guidelines section of the Humanities Office of Undergraduate Study website. On the web page, follow the prompts and save a PDF copy. Then, upload your completed Guidelines form into UCIAbroad by the Campus Approval deadline.
- You are encouraged to make an appointment to meet with a Humanities Academic Counselor and/or the undergraduate chair in the department of your major if you wish to review how courses may fulfill requirements. Be sure to bring course descriptions for the courses you may take on UCEAP – the Course Comparison Worksheet can help you get organized.
WHILE ABROAD
If the courses you originally discussed with your Academic Counselor change, email an Academic Counselor to ask if other courses are likely to count toward degree requirements – attach course descriptions/syllabi.
UPON RETURN
Once your units are posted on your transcript, you may schedule an appointment with an Academic Counselor. You may have a petitioning process to follow in order to have the courses fulfill specific degree requirements. Be sure to save course syllabi, projects, assignments, papers and portfolios since it may be required in the petition process.
For students going abroad their senior year, usually you need to be certified for graduation at least one quarter after your return due to the time it takes for units to be posted to your UCI transcript. Please keep this in mind when applying for graduation.
Click here for more important step-by-step instructions on the UCI School of Humanities website.
PRIOR TO APPLYING
You are required to complete and submit the ICS academic planning form as part of your UCIAbroad campus approval. Once you submit the form, an ICS counselor will review it for approval. If approved, you will receive a confirmation email from the ICS office. Please upload this email to your UCIAbroad portal by the Campus Approval deadline. If denied, you will be notified via email. Processing time is 2-3 weeks.
If you are planning to study abroad in your senior year or last 3 quarters of study, you are required to meet with an Academic Counselor prior to going abroad.
WHILE ABROAD
If the courses you originally discussed with your Academic Counselor change, submit a new Study Abroad Syllabus Review form. Please note that processing time is 3-4 weeks and you may already be abroad when you receive a decision.
UPON RETURN
Once your units are posted on your transcript, you may schedule an appointment with an Academic Counselor. For any courses that have not already been reviewed, you may submit a Study Abroad Syllabus Review form. Please note that processing time is 3-4 weeks.
To submit a request for ICS Degreeworks Updates please fill out the Degreeworks Update Form found here under Academic Record Update Forms: https://www.ics.uci.edu/ugrad/QA_Petitions.php.
For students going abroad their senior year, usually you need to be certified for graduation at least one quarter after your return due to the time it takes for units to be posted to your UCI transcript. Please keep this in mind when applying for graduation.
PRIOR TO APPLYING
It is strongly encouraged that you schedule an appointment with an Academic Counselor in Physical Sciences prior to applying. Bring to the appointment the syllabi for the courses you plan to take while abroad – the Course Comparison Worksheet can help you get organized but if you need assistance finding course syllabi, please visit the UCI Study Abroad Center.
WHILE ABROAD
If the courses you originally discussed with your Academic Counselor change, email an Academic Counselor to ask if other courses are likely to count toward degree requirements – attach course descriptions/syllabi.
UPON RETURN
Once your units are posted on your transcript, you may schedule an appointment with an Academic Counselor. You may have a petitioning process to follow in order to have the courses fulfill specific degree requirements. Be sure to save course syllabi, projects, assignments, papers and portfolios since it may be required in the petition process.
For students going abroad their senior year, usually you need to be certified for graduation at least one quarter after your return due to the time it takes for units to be posted to your UCI transcript. Please keep this in mind when applying for graduation.
See the UCI Social Ecology website for details and note that the Course Comparison Worksheet can help you get organized.
See the UCI Social Sciences website for details and note that the Course Comparison Worksheet can help you get organized.
PRIOR TO APPLYING
- Undergraduate/Undeclared students must meet with an Undergraduate/Undeclared Academic Counselor after being selected for UCEAP participation. Once you know the courses that will be offered during the term(s) that you will be abroad, make an appointment to meet with an Undergraduate/Undeclared Academic Advisor. Bring to the appointment descriptions of the courses you plan to take while abroad – the Course Comparison Worksheet can help you get organized. The advisor will help you determine which courses are likely to meet degree requirements. Call 949-824-6987 to make an appointment.
- Optional: Undergraduate/Undeclared students may meet with an Undergraduate/Undeclared Academic Counselor sooner, as needed, for advising.
WHILE ABROAD
If the courses you originally discussed with your Academic Counselor change, email an Academic Counselor to ask if other courses are likely to count toward degree requirements – attach course descriptions/syllabi.
UPON RETURN
Once your units are posted on your transcript, you may schedule an appointment with an Academic Counselor. You may have a petitioning process to follow in order to have the courses fulfill specific degree requirements. Be sure to save course syllabi, projects, assignments, papers and portfolios since it may be required in the petition process.
For students going abroad their senior year, usually you need to be certified for graduation at least one quarter after your return due to the time it takes for units to be posted to your UCI transcript. Please keep this in mind when applying for graduation.