Study Abroad Participants: Independent Programs

Once you have submitted an application in UCIAbroad (link coming in early fall quarter), follow the instructions below:

1. Read all the tabs below immediately and take action as needed.
2. Read and save all emails you receive from the Study Abroad Center and your Independent Program.
3. Meet all deadlines.

Applying to your Independent Program program is a two-part process:

1. Apply directly to your Independent Program according to their instructions. Some programs may require forms to be completed by your home university or study abroad advisor.

  • For forms requiring disciplinary verification, contact the UCI Office of Student Conduct and request a Dean’s Certification.
  • All other forms can dropped off at the Study Abroad Center front desk and then picked up within 48 hours.

2. Once you are admitted to your Independent Program, complete the following and submit to the Study Abroad Center front desk:

  • Confirmation and Liability Waiver (PDF).  Note: If your program is in a country with a U.S. State Department Travel Advisory Level 3 or 4, please read our policy and take action now.
  • Advance Readmission Form* (available in hardcopy only; pick up at the Study Abroad Center front desk). This form ensures that you will not be assessed fees at UCI for the quarter(s) you are abroad during the academic year and that you will be able to register for courses at UCI upon your return.  Required only if all of the below are true:
    • You will be abroad one or more quarters during the academic year
    • You will return to UCI
    • You are not an International Student (i.e. J visa or F visa holder)

*Note: If you normally receive financial aid, you must turn in this form by the UCI Fee Payment Deadline for your first quarter abroad. This form is not required for summer participants or international students (ie. F visa or J visa holders).  If you are an international students on an F visa or J visa, be sure you follow the processes outlined on our international students page.

  • You may receive transfer credit (units post on your UCI transcript; course titles and grades will post on the transcript of the host institution)
  • Grades will not average into your UCI GPA
  • The transcript provided by the Independent Program must be from an accredited U.S. or foreign college or university (not a Center, Institute, Academy, etc)
  • Credit is determined upon return, unless you participate in one of our pre-approved programs from the Independent Program Shortlist
  • There are no limits to the total number of units that can be transferred to UCI from a 4-year U.S. accredited institution
  • Credit for internships are on a case-by-case basis

Have your Independent Program send your official transcript in a sealed envelope directly to:

Office of Admissions and Relations with Schools
260 Aldrich Hall
University of California, Irvine
Irvine, CA 92697-1075 USA

If you choose a program from the Independent Program Shortlist and wish to get an idea of how the courses may fulfill your UCI degree requirements, you should submit an application in UCIAbroad (link coming in early fall quarter) at least 4-6 weeks prior to departure.

For all other programs, it will be determined upon return. If fulfilling degree requirements is important to you, you are encouraged to participate on a UCEAPUCI ProgramOther UC Program, or a program from the Independent Program Shortlist.

Contact us if you have any questions or need assistance.

Only students participating on an Independent Program from our shortlist are able to receive financial aid from UCI.  If you choose an Independent Program from the shortlist and wish to receive financial aid, you should submit an application in UCIAbroad (link coming in early fall quarter) at least 4-6 weeks prior to departure.

As a participant on an Independent Program, you are required to attend two orientations:

  • Living Abroad Orientation.  This interactive, participatory, experiential orientation led by Study Abroad Center staff will cover common challenges and useful strategies for maximizing your experience abroad. Offered multiple times (see below– attend only onceAll orientations are in Student Services II, Room 1010. Note:  No guests, including parents, allowed.
    • Monday, October 14, 2019 from 5-7pm in Student Services II, Room 1010
      or
    • Thursday, November 7, 2019 from 5-7pm in Student Services II, Room 1010
  • Country Orientation.  This info-packed orientation led by past participants will cover various topics specifically related to your host country. Offered only once. You will be notified via e-mail when your orientation has been scheduled.  All orientations are for current participants only – no guests will be permitted.

It is critical that you do both of the following:

  1. Register for the UC Traveler Insurance
    • It is FREE!  UC already pays the premiums for this insurance.  There is NO COST to UCI study abroad participants.
    • Coverage includes:
      • Toll free 24-hour hotline useful before and while abroad (e.g. questions about medications, feeling sick and have questions, there’s an emergency and have questions)
      • Emergency medical services (e.g. doctor referrals, emergency medical payments, emergency medical evacuation)
      • Emergency travel services (e.g. emergency cash, legal assistance, location of lost luggage or documents, security evacuation, interpreters)
      • Online access to country specific health info, trip preparation, inoculation requirements, weather conditions, travel advisories.
      • Receive security alerts via e-mail, text, or phone app
      • To have full access to these benefits, be sure to register!
  1. Make sure you have health insurance before, during, and after your experience abroad.  Contact your Independent Programs provider to determine if your program provides health insurance while abroad. You may need to purchase additional health insurance.
  2. Make sure you are complying with the Affordable Care Act (ACA) before, during & after your time abroad.  Note that most travel insurance abroad is not ACA compliant.
    • If you enroll in UC SHIP while attending UCI and are participating on a summer program abroad, you will remain ACA compliant.
    • If you use UC SHIP while attending UCI and are participating on a program during the academic year, you may need to purchase additional health insurance unless you already have private health insurance through your family or otherwise.
    • If you enroll in private health insurance, we recommend you remain enrolled in said insurance even while abroad.

If you decide that you can no longer participate on your Independent Program, inform both your Independent Program provider directly and the Study Abroad Center so we can update our records.

If you have any questions, refer to the “Participants” section at Frequently Asked Questions (FAQs) or Contact Us for assistance.