/UCEAP Reciprocity
UCEAP Reciprocity 2018-11-08T16:02:20+00:00

UCEAP Reciprocity

Welcome to UCI! We hope your preparations for your time at UC Irvine are going well. We understand that you will be sent a lot of information from a variety of offices at UCI – this can be very confusing!  That is why we have tried to put all of the important information you need as an EAP Reciprocity Student on this web site.  If you are confused about anything, FIRST, please read this site carefully to see if your questions have already been answered.  Then, if you still have questions, contact the Study Abroad Center for assistance!

You may also visit the official EAP Information on Reciprocal Exchanges site for more information on the University of California’s Reciprocity Program.

 

Schedule of Classes Available: November 3, 2018

Enroll in classes – New Arrivals: Windows will open sometime after November 19 (check your enrollment window on WebReg on November 12)

Last Day to Waive Health Insurance: December 7, 2018

International Center Check-In: Complete process as soon as possible upon arrival

EAP Arrival Orientation: January 4, 2019 (not for continuing students)

Courses Begin: January 7, 2019

Last day to drop a class: January 18, 2019

Last day to add a class: January 18, 2019

GRADUATE STUDENTS: You MUST submit your Statement of Intent to Register (SIR) before you will be allowed to enroll in classes. The URL, username, and password to the SIR are sent in a message to the email address you entered in your on-line application.

HOW TO ENROLL IN COURSES:

Step 1: Select courses

You will only be allowed to register towards the end of the preceeding quarter.To view available classes, select a department name and click on the “Display Web Results” button. You may also access the UCI General Catalog on-line for course descriptions, but please keep in mind that NOT ALL COURSES IN THE CATALOG ARE OFFERED EACH QUARTER, AND SOME MAY NOT BE OFFERED AT ALL.

Should you need guidance on enrolling, you may contact the designated reciprocity Academic Counselor in your school. Please clearly indicate that you are an EAP Reciprocity student coming to UCI. They will not be able to advise you on the equivalency of UCI courses to your home university, but they can provide assistance regarding details of courses offered here. If you wish to meet with an Academic Counselor, you may contact them to schedule an appointment. A listing of Undergraduate Academic Counseling Offices web sites for all majors can also be found on-line.

The Program in Academic English offers courses for non-native English speakers who are interested in improving their English skills.

Step 2: Enroll in courses

For registration purposes, you are considered a “New Transfer Student.” Each student’s “Enrollment Window” (the date you can begin enrolling) opens on a different date and time. You can find out when your particular enrollment window opens beginning on the date indicated on the Quarterly Academic Calendar under “Enrollment,” then “View enrollment window in WebReg.” Beginning on that date, you may access WebReg to find out when your Enrollment Window opens. Make sure you have activated your UCInetID before using WebReg.

You must read all course enrollment instructions carefully before attempting to enroll. Definitions of terms used in enrolling can be found on the web. The SOC also contains instructions on how to enroll in lecture and discussion sections.

Biological Science Majors, some courses you are not eligible to enroll in. Please check back for the 2018-19 list to come soon.

Social Science Courses ONLYPrerequisite Clearance Request Form

We STRONGLY recommend that you enroll in classes as soon as your enrollment window opens. You are required to enroll in a minimum of 12 units (normally 3 courses) each quarter. This is an EAP and Visa requirement. Most students enroll in 12-16 units each quarter (3-4 courses).

You may receive information about summer academic advising sessions — you are NOT required to attend these. Some departments automatically require all students to meet with an Academic Counselor in their first term at UCI. However, this is not required of you, due to your exchange student status. If you were emailed about this, contact your department and explain that you do not have to do this because of your EAP Reciprocity student status. Failure to explain this may result in a hold being placed on your record, whereby you will not be allowed to enroll in classes in subsequent quarters.

To find the date of the first day of instruction, go to the Quarterly Academic Calendar and scroll down to “Quarter Activity.”

Watch this tutorial on enrolling in courses

HOW TO ENROLL IN COURSES WITH PREREQUISITES:

You may not be allowed to enroll in certain classes due to a restriction, such as a prerequisite course requirement. However, you may be able to gain admission to the class with the department and/or professor’s approval. To determine if a course has a restriction, look in the SOC under the “Rstr” column and see if there is a restriction code. The key to what the restriction codes mean is listed at the bottom of each page. You may also look in the UCI General Catalog to find out the title and description of the prerequisite course for each course you wish to take. If you can demonstrate that you have an appropriate background in that subject to take the class (e.g. you have taken similar classes at your home university) you should be able to add the class without having taken the specific prerequisite at UCI. If you wish to add a class with a prerequisite, you should:

1) contact an Academic Counselor in the School that is offering the course. Some Academic Counselors can either waive prerequisites on your behalf, or determine if you meet the prerequisite and allow you access to the course. Please only contact ONE academic counselor at a time. Use the Template for Prerequisite Clearance Request when emailing them. (Social Science Courses ONLYPrerequisite Clearance Request Form) If this doesn’t work, you should…

2) contact the professor of the course before you arrive. Use the search function on the UCI web site (top right corner) to obtain faculty contact information and see if he/she will allow you to add the course. He/she may want to know about your background in the subject, so be prepared to e-mail/fax a transcript and/or course descriptions of previous courses you have taken. However, some professors are on vacation over the summer/winter holidays and/or are unavailable, in which case you should…

3) wait until you arrive and talk to the professor in person. Bring relevant course descriptions and evidence of classes you have taken at your home university, as described above, so that the professor may evaluate your background in the subject.

Note that some classes are restricted to “majors only”. Usually, this is due to a lack of space in the course, and if you are not admitted into the major at UCI, you most likely will not be allowed to take that class. Also note that a few classes (ex: some Film Studies classes) may have additional fees associated with the class, as noted in the “Rstr” column in the SOC. These fees are NOT included in your EAP exchange and you are responsible for paying these fees yourself upon arrival to UCI.

HOW TO ENROLL IN COURSES THAT ARE FULL:

If you cannot enroll in the courses you need before the enrollment deadline, you may still be able to add your courses in the following two ways:

1) During the second open enrollment period. This is also done through WebReg. Dates are found on the Quarterly Academic Calendar under “Enrollment,” then “Open Enrollment.”

2) Upon arrival to UCI. Further instructions will be given at the EAP Reciprocity Student Welcome Orientation.

Keep in mind that enrollment in your desired courses is not guaranteed and your chance of being able to register for the classes you want is much greater if you enroll as close as possible to the date that your enrollment window opens. If you have problems enrolling in courses, be sure to contact the EAP Reciprocity Counselor, Megan Ostovarpour, mostovar@uci.edu.

Housing information and applications are available on-line, via the web links below. You may apply for housing once your UCnetID has been activated. The Student Housing web site contains profiles of both on-campus and off-campus housing options available to UCI students, so you can read about which option is best for you. You may e-mail the Student Housing Office directly at: housing@uci.edu regarding both on-campus and off-campus housing questions. To review your housing options and procedures, select the appropriate choice below:

EAP Reciprocity students are NOT required to pay UCI Registration Fees, however, all students ARE assessed the mandatory Health Insurance Fee. In some cases, you may also be responsible for laboratory fees, studio fees, etc. In order for your registration fees to be waived on your UCI Zot Account, the Study Abroad Center will input an electronic “fee waiver” as follows:

Registration Fees: Waived about two weeks before the UCI fee payment deadline for each quarter you will be attending UCI.

Health Insurance Fee: ** All students attending UCI are required to have health insurance ** Undergraduate students are insured by the Student Health Insurance Plan (USHIP). Graduate Students are insured by the Graduate Student Health Insurance Plan (GSHIP). Coverage details can be found here. All registered students can go to the Student Health Center (SHC)for medical treatment. Information about their services can be found on their website. SHC will also send you information describing the UCI entrance examinations required of all incoming students. Read that material carefully and follow any instructions that are given. You will need to provide your immunization records to UCI either before you leave or upon arrival, so be sure to obtain this information, in English, from your doctor.

You are responsible for either 1) paying for health insurance or 2) obtaining a health insurance waiver.

1) PAYING FOR HEALTH INSURANCE:

If you wish to use the UCI insurance (recommended), you will need to pay your health insurance fee before you arrive to UCI by logging into your Zot Account.

The 2018-19 cost of USHIP is $584 for fall & winter quarters & $583 in spring quarter. The GSHIP fee is $1,348 in fall quarter & $1,347 in winter and spring quarter.

You are responsible for making this payment each quarter! The deadlines to pay your health insurance fee are:

Fall quarter 2018: September 17
Winter quarter 2019: December 17
Spring quarter 2019: March 15

2) OBTAINING A HEALTH INSURANCE WAIVER:

If you have your own health insurance and wish to apply for an exemption from the UCI health insurance, your insurance MUST meet ALL of the criteria specified on the waiver application. If it does, complete the waiver, include the necessary documentation, and submit it by the deadline. Waiver applications can be found here. If your insurance is not approved for an exemption, you will need to be prepared to pay the health insurance fee. The deadlines to apply for a waiver are:

Fall quarter 2018: September 7, 2018
Winter quarter 2019: December 7, 2019
Spring quarter 2019: March 8, 2019

Educ Technology Fee: The non-refundable eTech Fee is required of all students, including reciprocity students and is used to support the maintenance and improvement of existing education technology, and new services and capabilities. The eTech fee is listed separately, as the charged amount varies based on the amount of undergraduate units the student is enrolled in and is assessed later in the term than the other fees listed. The fee is $4 per unit of undergraduate lecture course, up to a maximum amount of $60 (or 15 units) per quarter. It will be assessed after the third week of instruction.

Every UCI student is assigned an account which provides free e-mail access. To use your UCI e-mail account, you need to Activate your UCInetID. E-mail is the primary method of communication between the Study Abroad Center and reciprocity students. You are required to have and regularly read e-mail. Without it, you will miss crucial information!

To set up your UCI email, go to the New Student Setup.

Upon Arrival

  • Obtain your student ID card
  • Banking information
  • Cell phone information

OBTAIN YOUR STUDENT ID CARD:

Upon arrival to UCI, you will need to obtain your UCI photo ID card. To do so, go to the UCI Bookstore (the Hill) in the UCI Student Center. Bring your student ID number.

BANKING INFORMATION:

Bank Bank of America Wells Fargo Chase
Address 4101 MacArthur Blvd.
Newport Beach, CA 92660(949) 477-2909
UCI Student Center
Next to UCItems(949) 823-9722
4543 Campus Dr.
Irvine, CA 92612(949) 854-8122
Checking

YES
$25 deposit

YES
$50 deposit

YES
$25 deposit

Savings Account $300 minimum balance $100 minimum balance $300 minimum balance
ATM Options ATM located on UCI campus Bank & ATM located on UCI campus ATM located on UCI campus
Debit Card

YES

YES

YES

International Wire Transfer Fee:
In: $10
Out (US): $45
Out (foreign): $35
Fee:
In: $10
Out (US): $30
Out (foreign): $20
Fee:
In: $15
Out (US): $25
Out (foreign): $45 ($40 foreign fee if done online)
To Open an Account, Take the Following: Passport and Student ID (or a major credit card) Passport and Student ID (or a major credit card or passport with visa) Passport and Student ID (passport with visa is ok)

CELL PHONE INFORMATION:

Company AT&T T-Mobile Verizon
Address 17675 Harvard Ave. Ste. B
Irvine, CA 92614(949) 622-8240
4237 Campus Dr, Ste B158 Irvine, CA 92612

(949) 509-7413

*Closest to campus (in UTC)

2981 Michelson Dr. #A
Irvine, CA 92612(949) 756-3515

The International Center is a separate office on campus that works with all international students and scholars at UCI (the Study Abroad Center only works with international students that are attending UCI through EAP). The International Center provides assistance with visa and immigrationforms and is the office to contact if you have questions about these types of issues.

You will soon receive additional information from them about your arrival when you receive your I-20. Read all information carefully and follow any instructions given. Their contact information and hours are on their websiteUpon arrival to UCI, you must also check-in with the International Center (building #113 on the UCI map).

For students arriving in Winter 2019:

  • The EAP Reciprocity Student Welcome Meeting (Required)
    Date: January 4, 2019
    Time: 2:15 pm
    Location: Student Services II, Room 1010 (building #105 on the map)
    Description: We will answer your questions regarding course enrollment, health insurance, obtaining a UCI student identification card, and much more. There will be a campus tour included so be sure to wear comfortable shoes. If you absolutely cannot attend, you must make an individual appointment with the EAP Reciprocity Advisor.
  • International Center Check-in (Required)
    Date: Complete online as soon as you arrive
    Location: N/A (online process)
    Description: This is a mandatory process used to report your arrival in the SEVIS system and to “activate” your SEVIS record. Please make sure to follow instructions at the link above. If you have any questions about this, please contact the International Center for more details (internationalcenter@uci.edu)
  • International Welcome (Back) Breakfast (Optional)
    Date: January 8, 2019
    Time: 9-11 am
    Location: Student Services II patio
    Description: Enjoy a free breakfast and meet other EAP reciprocity students AND other UCI students who have just returned from study abroad (possibly from your home country)! It will be extremely casual and you can come and go as you please.

IMPORTANT! There are two different places where you must update your address, phone number, or e-mail address whenever there is a change:

1. Update your contact information with the Admissions Office by going to Student Access and clicking on “Change of Address.” Login by using your UCInetID and password. It is critical you do this since numerous offices on campus (Housing, Student Health, etc.) use this information to send important documents to you. Make sure you activate your UCInetID before making any updates

2. Once you arrive at UCI, update your local contact information with the Study Abroad Center. Login by using your UCInetID and password. Check the box next to your country if you would like to be on our Returnee List so that UCI students who plan to go abroad can contact you to ask about your home country.

ARRIVING TO UCI:

Orange Country/John Wayne/SNA is the closest airport to campus (about 7 minutes away), but is not very big and has only a few international flights. However you may have a layover somewhere else in the US and then fly into SNA. LAX is the closest large international airport and is about 50 minutes away with no traffic. Most of you will be using LAX

From Los Angeles International Airport (LAX):

Shuttle2LAX: Will find them in Ground Transportation outside of baggage claim

  • Fare
    • $20
  • Pay online
  • Runs 24 hours a day, 7 days a week
  • Can make a reservation on website

SuperShuttle: Go to the blue SuperShuttle van stop outside the baggage claim area and tell the driver you need a van to UC Irvine. Use SuperShuttle vans with “Orange Country” written across the top

  • Fare
    • Single: $45 one way
    • Additional passengers (up to 9): $9 per person
  • Pay driver upon arrival
    • Accepts cash or credit card
  • Runs 24 hours a day, 7 days a week
  • Can make reservation on website

From John Wayne/Orange County Airport: Take a taxi from the airport to UCI. The fare should be about $18.00, plus tip.

If you are living on-campus, you can ask at one of the information booths on campus how to get to your housing assignment. If you arrive before your housing is available, you will need to go to a hotel instead. Please see Temporary Accommodations for suggestions.

The Study Abroad Center is located in Student Services II (number 105 on the “Main Campus” map). You will find directions to our office as well as all of our contact information and hours on the web. For additional maps, click here.

GETTING AROUND:

Once you arrive at UCI, there are multiple ways of getting around.

  • OCTA: Orange County’s public bus system. If you plan to use the bus often, consider purchasing a “University Pass.”
  • Anteater Express Shuttles: Includes routes around the campus community and to off-campus destinations. Many routes are free.
  • Zipcar: Car rental program at UCI.
  • ZotWheels: UCI’s bicycle rental program.
  • Taxi: Call ahead if you need a taxi!
  • Train: Travel to Los Angeles, San Diego, and other destinations.

The Study Abroad Center’s EAP Exchange Partners Program is offered to all EAP Reciprocity students who will be coming to study at UCI.

The program is designed to assist EAP Reciprocity students to adjust to life at UCI as quickly and smoothly as possible. Participating in the program will give you the chance to meet and become friends with a UCI student and to learn more about what to expect during your time here.

How does the program work?

  • Attend our meeting/social event on January 10, 2019 at 5 pm. This is where you will have the chance to meet and mingle with UCI students who have recently returned from studying abroad, and who want to be your Exchange Partner!
  • Once you have found a partner, you will both agree where, when and how often you want to meet and your level of involvement with one another. Generally, your Exchange Partner will share their insights and experiences at UCI, explain how things work on campus and be available to answer any questions you may have.

Thank you for your interest in the program and please feel free to contact the Study Abroad Center if you have any questions at: studyabroad@uci.edu

Congratulations on completing an unforgettable adventure! We know that you have had exciting, wonderful, sad, funny, unforgettable and – most of all – enriching experiences. We also know that there can be challenges to readjusting to life back home. For information on readjustment, we strongly recommend that you read the following links:

While you prepare your departure from UCI and your return to your home campus, there are a few things of which you will want to be aware:

  • Departure Notification Form. You must stop by the International Center to notify them that you will be leaving and complete the Departure Notification form approximately 2 weeks before departure.
  • Transcripts. EAP will arrange to have one (1) official transcript sent to your home university. If you would like your own official copy for your personal records, please follow the instructions on the Registrar’s website. You may also access your unofficial transcript on the web via Student Access until 60 days after you are no longer a UCI student.
  • Incomplete Work. Do not leave UCI with any incomplete work in your courses. Make sure that any changes you have made to your schedule (adds, drops, grading options, etc.) have been changed officially on your transcript. You may check Student Access on the web to do so.
  • Unpaid Bills. Do not leave UCI with any unpaid bills (library, housing, etc.). Any outstanding bills may result in a hold being placed on the release of your transcript. You may check your ZotAccount on line to see if you have an outstanding bill.
  • UCI Email. You will be able to use your UCI email for one year following the conclusion of your program

We wish you a safe journey home!! Stop by the Study Abroad Center to say goodbye!